12
Jul
10

Using gcal for Workgroup Schedules

Group Leaders,

In order to coordinate our organization efforts and make the group schedules as available as possible we suggest that everyone use google calendars.  Google calendars is very easy to use and provides many capabilities for free (e.g. sharing and publishing, collaborative editing).  The image of the workshop schedule shown on the scientific program page has been created with google calendar.  If you have never used google calendar and do not have a google account then please start here.  If you already have a google (or gmail) account then you already have access to google calendar (whether you knew it or not!), just visit the google calendar homepage and login with your google (or gmail) account to access it.  Once you are logged into to google calendar create a new calendar by clicking “Add” under the “My Calendars” pane in the left hand panel and call it “Working Group #” where # is your working group number.

Figure 1: Add a new calendar called "Working Group #" where # is your working group number by clicking "Add". To access calendar setting click on the arrow next to your calendar name.

Now add items to your calendar as you see fit by simply clicking where you would like the event to occur.  Please note that you can browse your calendars by “Day” (see the upper right hand corner).

Figure 2: To add someone else's calendar click on the "Add" button under "Other calendars"

As a guide you can add the official RHESSI Workshop overview calendar by clicking “Add” under “Other Calendars” and adding the calendar URL

RHESSI Workshop Overview Calendar URL

This will give you a template for the times available for each working group.  Finally make sure to make your calendar is public (so everyone can see it including us and your group members).

Figure 3: Make sure that your calendar is set to "Public" so that the organizing committee and your group members can access it.

To do this go to your calendar settings by clicking the little downward arrow next to your calendar name on the left-hand side pane (see Figure 1).  You can also allow multiple people to edit your calendar.  The next step is to publish your calendar.  You can find the calendar URL in “Calendar Details” also located in “Calendar settings” under Calendar address.

Figure 4: To get your calendar HTML link click on XML under in the "Calendar Details" under your Calendar settings.

Choose the XML link to get the link to your calendar and publish it on your work group page and send it to the workshop organizers.  The HTML link will give you a handy link to an HTML version of your calendar.

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10th RHESSI Workshop

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The 10th RHESSI Workshop will take place from August 1-5th 2010 at the Historic Inns of Annapolis in Annapolis, Maryland.

Annapolis, Maryland

Image taken by fmorgen

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